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What is the True Cost of Ownership of HP Laser Printers?

If you own a business or are an office administrator, then you need to understand the true cost of ownership before you buy your next laser printer.  It’s natural to assume that the biggest factor to consider is the cost of the printer itself.  The truth is, printer manufacturers make more money off toner than they do off the actual printers.  So, let’s look at a few HP laser printers and compare the true cost of ownership.

The cost of operating a laser printer is derived from the efficiency of the printer, the cost of the toner, the yield of the toner cartridge, the cost of paper and the amount of maintenance/repairs.  For the sake of this argument, we’re going to exclude the paper and maintenance/repair costs and just look at the different printer models and types of toner cartridges.  The following chart shows a few common HP printer models.  We’re going to use an average of 2,500 sheets per month for our comparison since most companies that buy a “Pro” or “Enterprise” laser printer are printing 2,000 to 3,000 sheets per month.  The following table summarizes a few common black and white HP laser printer models and their costs using a range of toner options.

HP Pro 400 HP Pro 400 HP Ent M601 MP Ent M602 HP Ent M602 HP Ent M602
Printer Retail Price* $409.00 $409.00 $893.17 $1276.50 $1276.50 $1276.50
Toner Cartridge 80A 80X 90A 90X 90XD  
Yield of Cartridge 2,700 6,900 10,000 24,000 48,000 48,000
Cost of Cartridge $120 $230 $230 $370 $640 $380
Cost Per Page $0.044 $0.033 $0.023 $0.015 $0.013 $0.008
Annual Cost of Toner** $1,333 $1000 $690 $463 $400 $238

*retail prices of the printers are taken from the HP store or the list price from Amazon
**the annual cost of toner is calculated as (2,500 page per month) x (Cost Per Page) x (12 months)

The numbers tell the story.  If you buy an HP Pro 400 and use the cheapest OEM toner, you will end up paying $409 for the printer and then $1,333 each year for toner.  So, the cheapest printer ends up costing the most money.  If you buy an HP Ent M602, yes, you will need to invest around $1200 in the printer itself.  But, even if you stick with the OEM cartridges, your annual toner cost would only be $400.  And if you decide to use a Digitech re-manufactured cartridge, your annual toner cost drops down to only $238.  So, your best option is to buy a top-of-the-line laser printer and use toner cartridges with the lowest cost-per-page.

So, if you’re considering investing in a new laser printer but don’t know which make and model is the best for you, please give us a call.  It would be our pleasure to help you pick the machine and toner combination that will have the lowest operating costs for your business.


 

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